Pricing
Diagnostic engagement pricing, not SaaS packaging.
Fresh Margin Systems is service-first before software. Pricing buys a concrete diagnostic, not a dashboard promise or an open-ended advisory retainer.
Entry
Diagnostic Review
For operators who need a focused read on where purchasing leakage may be hiding across vendors, categories, and invoices.
Starting at $2,500
One-time fee. Scoped after intake.
- Intake and data quality review
- Vendor drift scan on high-volume SKUs
- Category risk snapshot (protein, produce, dairy, dry goods, disposables)
- Margin Leak Brief and Vendor Drift Summary
- Pilot recommendation with ranked actions
- Human reviewed, not automated
Core offer
Pilot Review
For multi-location operators or distributors ready to review a defined business unit, vendor set, or category group.
$2,500 setup
+ $3,500 / month pilot
- Deeper data review across 60-90 days of invoices and price sheets
- Price exception queue with severity and action labels
- Freight and rebate leakage review
- Pack-size and substitution watch
- Pilot Decision Memo with 30 / 60 / 90-day plan
- Review call and follow-up action tracking
Entry
Ongoing Margin Review
For operators who want recurring procurement visibility and decision support.
Custom
Scoped to operation complexity.
- Recurring review cadence (monthly or quarterly)
- Vendor drift monitoring and exception alerts
- Category movement review and margin tracking
- Rebate and freight reconciliation
- Quarterly decision memo and action tracking
- Shape future software modules from real data
Software systems and recurring dashboards are in development. Early pilots are selective and may shape the operating system. Pricing does not imply guaranteed savings.
A defined operating diagnostic.
The paid diagnostic produces artifacts an operator can review, challenge, and act on. The work is scoped before it starts.
What pricing buys
- A founder-led diagnostic against your real purchasing data.
- A written Margin Leak Brief and Vendor Drift Summary.
- Category Risk Console and Price Exception Queue.
- Rebate and freight leakage review.
- Data quality notes and practical reporting gaps.
- Executive summary, ranked actions, and pilot recommendation.
- Direct founder review with a defined operator decision memo.
What pricing does not buy
- A guaranteed margin recovery number.
- A finished self-serve software platform today.
- Legal, tax, accounting, investment, or procurement advice.
- Decisions made automatically on your behalf.
- Open-ended consulting hours without a defined deliverable.
- Access to other operators' data or any third-party panel.
Cost of inaction
What unchecked leakage can cost.
A fast way to frame the operating exposure before a diagnostic: monthly revenue multiplied by a bounded leakage-rate range. Small percentages become material fast.
- Monthly purchasing volume
- $1,200,000
- Hidden leakage
- 1.2% - 2.8%
Monthly leakage exposure
$14,400 - $33,600
Range implied by revenue and leakage-rate assumptions.
Annualized drag
$172,800 - $403,200
Monthly exposure extended over 12 months.
Diagnostic would inspect
Operator exports
Vendor list, invoices, price sheets, purchase history, contracts, rebate notes, and freight terms.
Illustrative only; not a guarantee; not financial advice; not a customer result; requires operator data.
Honest fit saves everyone time.
The diagnostic is not the right choice for every operator. If you match the list below, we are probably not a fit.
Not a fit if
- No usable purchasing data (invoices, price sheets, vendor lists).
- Looking for a promise of savings before any review.
- Looking for fully autonomous procurement or AI replacing buyers.
- Only wants a generic analytics dashboard without human review.
- Needs enterprise system integration from day one.
Pricing questions.
Do you guarantee savings?
No. A diagnostic is only as good as the data provided. Findings require human review and are not guaranteed savings.
Is this live procurement automation?
No. The first product is a service-first diagnostic delivered by the founder. Software modules are in development and shaped by early pilots.
Do you use live customer data in the demo?
No. All demos and sample reports use fictional data. No live customer data appears on this site.
What data is needed?
Vendor lists, recent invoices, price sheets, purchase history, SKU/category data, contracts, rebate notes, and freight terms. Messy exports are expected.
Who is this best for?
Food operators with recurring purchasing complexity: distributors, restaurant groups, hospitality operators, and procurement teams handling multiple vendors and categories.
Start
Begin with a 30-minute fit review.
A 30-minute call confirms whether the diagnostic makes sense for your operation. If yes, the next step is a scoped 30-day diagnostic.