Buyer qualification
Start a procurement margin leakage review.
This public surface is for food operators dealing with vendor complexity, invoice variance, freight exposure, rebate gaps, pack-size movement, substitutions, SKU complexity, and category pressure. If your operation has enough purchasing complexity to justify serious diagnostic work, submit the form below.
Fast fit review
Not ready for the full intake? Send your name, company, and a short description of your purchasing concern. The founder replies within one business day.
Full diagnostic intake
Ready to scope a diagnostic? Complete the full qualification form below. More detail means a faster, more accurate fit review.
Who should submit
- Multi-location food operator with meaningful monthly purchasing volume
- Multiple vendors or broad item/category complexity
- Recurring invoice variance or vendor price drift
- Freight/rebate opacity or pack-size movement
- Price sheets or invoices available for review
- Operator wants a human-reviewed diagnostic memo
- Operator wants decision support, not autonomous purchasing
Who should not submit
- Not appropriate if expecting guaranteed savings or a promised recovery number
- Has no records to review and cannot access them
- Wants fully automated purchasing or AI replacing buyers
- Not appropriate if seeking a public offering or investment product
- Wants a generic AI software demo without operational context
- Wants a free casual opinion without purchasing data
Intake promise
Send context. Do not send sensitive files yet.
After the fit review, we provide a secure channel for exchanging invoices, price sheets, and purchase history. If you have security or legal questions, review our data security page first.
Submit operator context
Use the form below. Include company size, vendor count, and known pain points.
FSM reviews fit
Founder reviews submission within one business day for operational fit and data readiness.
Data request scoped
If relevant, a secure data request is sent with exactly what is needed and what is not.
Diagnostic path confirmed
Scope, timeline, and fee are confirmed in writing before any work begins.
Review begins
Kickoff call, secure data exchange, and Week 1 intake start under agreed scope.
What to prepare
Data readiness checklist.
What to prepare
Recent invoice export
60-90 days. PDF or CSV. Messy is fine.
Vendor list
Names, contacts, and categories. Partial lists accepted.
Price sheets
Current and prior period if available.
Category list
How you group SKUs. Informal is fine.
Freight / rebate notes
Terms, schedules, and known concerns.
Current pain
What you suspect but cannot prove.
Decision timeline
Renewals, budgets, or contract windows.
Do not send yet
- Passwords or credentials of any kind
- Bank account or payment information
- Employee personal records
- Customer personal data
- Unrestricted account access
- Social security numbers or tax IDs
After the fit review, we provide a secure channel for exchanging records. Do not email sensitive files unless instructed.
Do not upload sensitive records through this public form.
After the fit review, we provide a secure channel for exchanging invoices, price sheets, and purchase history.
What happens after submission
- 1Fit review. Fresh Margin Systems reviews the submission for operational fit and data readiness within one business day.
- 2Secure context request. If relevant, we request purchasing context through a secure channel. Do not send sensitive records through unsecured channels unless instructed.
- 3Internal structuring. AI-assisted internal workflows help structure the review. Human review is required for all conclusions.
- 4Diagnostic memo. The public sample shows the shape of the deliverable. Real diagnostics use operator-specific data, not live customer data from other operators.
Reviewable records
Even partial records may be useful if the operator can explain the issue.
Founder follow-up
Every submission is reviewed by the founder within one business day. You will receive a direct reply with either a fit confirmation and next steps, or an honest explanation of why the diagnostic is not the right choice for your operation.
Trust and terms
Legal / truth posture
- No guaranteed savings.
- Public sample uses no live customer data.
- Not autonomous purchasing.
- Not financial, legal, tax, accounting, or investment advice.
- Not a public offering. Not an investment product.
See the deliverable first
The sample audit shows the shape of the diagnostic memo, vendor drift table, category risk console, and pilot decision memo. Fictional data only.
FAQ
Common questions before submitting.
How long does a diagnostic take?
A Diagnostic Review is typically 2-3 weeks. A Pilot Review is 4-6 weeks. Ongoing reviews are scoped to your cadence.
What if my data is messy or incomplete?
The diagnostic is built for messy data. A data quality snapshot is part of every deliverable. We tell you what is missing, not just what we found.
Will you negotiate with my vendors?
No. Fresh Margin Systems does not negotiate with vendors, sign contracts, or approve invoices. We provide data and recommendations. Action is yours.
Is there a guarantee of savings?
No. The diagnostic may find nothing. That is still useful because it gives you a baseline and a ranked action plan. We do not promise recovery numbers.
How do I know my data is secure?
Review our data security practices, NDA terms, and 90-day retention policy on the trust page. After the fit review, we provide a secure channel for exchanging records.